Personal Assistant Vacancies At Independent Police Investigate Directorate

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Applications are now invited for the Personal Assistant vacancies at independent Police Investigate Directorate. Up to two vacant positions are available. The successful incumbents will work for the Provincial Head and each will be stationed in Bloemfontein and Bellville. If you think you are qualified for the position, apply today!

Description

Please include the relevant reference number of the post within your application form depending on the centre you wish to be positioned in:

  • Bloemfontein (Q9/2019/08
  • Bellville (Q9/2019/09)

In order to be eligible for the position, interested candidates must be in possession of at least a Matric certificate accompanied by a Secretarial certificate or national diploma. Furthermore, it is also expected that applicants have at least three to five years working experience in rendering support service to Senior Management. A valid driver’s license is also required for the position.

The Personal Assistant vacancies at independent Police Investigate Directorate also requires all candidates to have the following skills and competencies:

  • Advanced proficiency in MS PowerPoint, Word, Excel and Outlook as well as Internet Explorer
  • Good office management skills such as retrieval and storage system and document tracking
  • Sound minute taking
  • Sound communication skills
  • People’s skills
  • Telephone etiquette
  • Knowledge of render general office experience
  • Ability to act with discretion and tact
  • Organising and planning skills
  • Ability to do research and analyse documents and situations
  • Knowledge of relevant policies, legislation, prescripts and procedures
  • Basic knowledge of financial administration
  • Be highly reliable, creative, self-motivated, flexible, client focused and quality oriented
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Job Duties:

  • Render personal assistance, such as secretary support to the Provincial Head
  • Render administrative support services
  • Provide support to the provincial Head regarding meetings
  • Support the provincial head with the administration of the budget of the office and remain abreast with the procedures, prescripts and policies relevant to the provincial head
  • Receive and make telephone calls
  • Manage the provincial head’s diary
  • Make travel and accommodation arrangements
  • Coordinate the provincial head’s travel and subsistence claims
  • Type memos, letters, submissions and reports
  • Ensure the effective flow of information and documents to and from the office of the provincial head and ensure the safekeeping of all documents in the office of the provincial head
  • Obtain inputs, collate and compile reports
  • Arrange meetings and take minutes
  • Assist with the documents analysis in preparation for meetings
  • Keep and maintain registers
  • Maintain a task list of request into the provincial head’s office and requests made by the provincial head
  • ensure adherence to brought forward dates, document retrieval and tracking and filing

Application Method

Please forward your application via one of these acceptable methods by March 1, 2019 at 16h30:

  • post
  • Bloemfontein: Independent Police Investigative Directorate, Private Bag X20708, Bloemfontein 9301
  • Bellville: Independent Police Investigative Directorate, Private Bag X43, Bellville, 7535
  • hand delivery
  • Bloemfontein: 15 Cnr Andrew & Wesburger Streets Ground Floor Standard Bank Building, Bloemfontein
  • Bellville: 1st Floor, Fintrust Building, Corner Petrusa & Mazzur Streets, Bellville, 7530

Your application must include:

  • Z83 application form
  • A CV
  • Original certified copies of ID, qualifications and a valid driver’s license
  • A SAQA evaluation report of foreign qualifications if any
  • A copy of permanent residence permit for non-RSA citizens
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The hiring department wishes to promote representativity through the filling of this post.

For more information regarding the Personal Assistant vacancies at independent Police Investigate Directorate, please contact: Mr T Motsoeneng Tel No: 051 406 6800 (Bloemfontein) Mr G Trussell Tel No: 021 941 4800 (Bellville)