Introduction
The Independent Police Investigate Directorate is currently accepting applications for the position of Personal Assistant. This opportunity is open to qualified candidates who are interested in supporting the Provincial Head in their crucial role. The Directorate is seeking to fill up to two vacant positions, offering a unique chance to contribute to the effective functioning of the organization.
The successful candidates will be stationed in two key locations: Bloemfontein and Bellville. Each Personal Assistant will work closely with the Provincial Head, providing essential administrative support and ensuring the smooth operation of the office. This role requires a high level of professionalism, discretion, and the ability to manage complex tasks efficiently.
If you believe you have the necessary qualifications and skills for this position, we encourage you to apply today. The Independent Police Investigate Directorate values diversity and is committed to providing equal opportunities to all applicants. Join us in our mission to uphold the highest standards of police investigation and public service.
Description
Please include the relevant reference number of the post within your application form depending on the centre you wish to be positioned in: Bloemfontein (Q9/2019/08 Bellville (Q9/2019/09) In order to be eligible for the position, interested candidates must be in possession of at least a Matric certificate accompanied by a Secretarial certificate or national diploma.
Furthermore, it is also expected that applicants have at least three to five years working experience in rendering support service to Senior Management. A valid driver’s license is also required for the position. The Personal Assistant vacancies at independent Police Investigate Directorate also requires all candidates to have the following skills and competencies: Advanced proficiency in MS PowerPoint, Word, Excel and Outlook as well as Internet Explorer Good office management skills such as retrieval and storage system and document tracking Sound minute taking Sound communication skills People’s skills Telephone etiquette Knowledge of render general office experience Ability to act with discretion and tact Organising and planning skills Ability to do research and analyse documents and situations Knowledge of relevant policies, legislation, prescripts and procedures Basic knowledge of financial administration Be highly reliable, creative, self-motivated, flexible, client focused and quality oriented
For more opportunities, see Personal Assistant vacancies.
Job Duties:
An executive assistant in this role isn’t just keeping the lights on—they’re the invisible hand steering the entire operation. Picture this: one minute they’re drafting a memo so sharp it could cut glass, the next they’re juggling a last-minute policy brief that could shape the province’s future. Every email, every report, every scrap of correspondence gets handled with the kind of precision that makes sure nothing—absolutely nothing—falls through the cracks. Because in this line of work, a missed detail isn’t just an oversight; it’s a potential crisis waiting to happen. And crises? They’re not on the agenda.
Meetings? That’s their battleground. Scheduling them is the easy part—it’s the prep work that separates the pros from the pretenders. The provincial head should walk into every discussion with everything they need, from briefing notes to background dossiers, all lined up like ducks in a row. No scrambling, no last-minute panic. Just smooth, seamless execution. Because when the stakes are high, there’s no room for “almost ready.”
Then there’s the money. Budget oversight isn’t some dry, numbers-on-a-spreadsheet exercise—it’s a high-wire act. The assistant tracks every expenditure, keeps a hawk’s eye on policy shifts that could throw the books out of whack, and makes sure the office’s financial heartbeat stays steady. Miss a beat here, and suddenly you’re explaining to the powers that be why the numbers don’t add up. And trust me, that’s a conversation no one wants to have.
Travel? It’s not just booking flights and hotels—it’s choreographing a ballet where the provincial head never loses a step. Every connection, every transfer, every expense claim gets handled before it even becomes a question. The goal? To make sure the only thing the boss has to worry about is the work, not whether their ride from the airport will show up.
The phone’s ringing. Again. And again. And again. The assistant doesn’t just answer it—they filter it, prioritize it, and make sure the right calls get through while the rest get handled without ever becoming a distraction. The diary? It’s not just a calendar; it’s a masterclass in time management, updated with military precision. And those registers—the ones that turn what would otherwise be chaos into something resembling order? They’re the unsung heroes of the operation. Every request, from the mundane to the mission-critical, gets logged, tracked, and resolved before the ink’s even dry on the email.
Deadlines aren’t suggestions. Documents aren’t just filed—they’re retrievable in seconds, locked down tight, and ready to roll at a moment’s notice. And when the provincial head needs to make a call—whether it’s a policy shift or a personnel decision—the assistant is right there, making sure they’ve got the data they need. Collated, analyzed, distilled into something actionable. Because at the end of the day, this role isn’t just about support. It’s about being the difference between a well-oiled machine and a dumpster fire. And let’s be real—no one wants to work in the dumpster fire. If you’re looking for a different kind of store assistant role, check out our current vacancies.
Application Method
Please forward your application via one of these acceptable methods by March 1, 2019 at 16h30: post Bloemfontein: Independent Police Investigative Directorate, Private Bag X20708, Bloemfontein 9301 Bellville: Independent Police Investigative Directorate, Private Bag X43, Bellville, 7535 hand delivery Bloemfontein: 15 Cnr Andrew & Wesburger Streets Ground Floor Standard Bank Building, Bloemfontein Bellville: 1st Floor, Fintrust Building, Corner Petrusa & Mazzur Streets, Bellville, 7530 Your application must include: Z83 application form A CV Original certified copies of ID, qualifications and a valid driver’s license A SAQA evaluation report of foreign qualifications if any A copy of permanent residence permit for non-RSA citizens The hiring department wishes to promote representativity through the filling of this post.
For more information regarding the Personal Assistant vacancies at independent Police Investigate Directorate, please contact: Mr T Motsoeneng Tel No: 051 406 6800 (Bloemfontein) Mr G Trussell Tel No: 021 941 4800 (Bellville)