Introduction
The Department of Arts and Culture is currently inviting applications for the position of Assistant Archivist. This opportunity specifically targets a qualified candidate to fill the role of Photocopy Section Assistant. The successful applicant will be employed by the National Archives and Records Service of South Africa (NARSSA), a key institution responsible for preserving and managing the country’s archival heritage.
The vacant position offers a valuable opportunity for professionals seeking to contribute to the preservation of historical records. Candidates interested in this role must ensure their applications include the reference number 9/DAC/2019, as required by the department. This detail is critical for processing and consideration of submissions.
NARSSA plays a pivotal role in safeguarding South Africa’s documentary heritage, making this position ideal for individuals passionate about archival work and administrative support. The Photocopy Section Assistant will assist in maintaining records, ensuring accessibility, and facilitating research within the archives.
To apply, prospective candidates should prepare their applications carefully, adhering to the specified guidelines. Including the reference number 9/DAC/2019 in the application form is mandatory to avoid disqualification. The department encourages qualified individuals to seize this opportunity to contribute to the nation’s archival preservation efforts.
Job Details
Let’s talk money first—because let’s be honest, it matters. This role comes with a Level 4 salary of R136,800 per year, a figure that doesn’t just look good on paper but actually delivers real financial stability. And if you’re joining the team in Pretoria, that’s not a bad deal at all. It’s the kind of position that offers more than just a paycheck: clear career progression, the security of a well-established institution, and a chance to grow without constantly wondering where your next opportunity will come from. That’s rare these days.
Now, who’s it for? Well, if you’ve got a Grade 12 certificate, you’re already in the running—no fancy degrees required. That’s right: this role keeps the door wide open, whether you’re fresh out of school or just looking for a change. Of course, if you’ve got experience in heritage institutions, you’ll have a leg up. But here’s the thing—this isn’t some rigid, by-the-book hiring process. They’re casting a wide net, balancing accessibility with high standards, and that’s a smart move.
But don’t let the lack of formal experience fool you into thinking this is a walk in the park. You’ll need to prove you can handle the nuts and bolts of the job. That means being comfortable with photocopiers and scanners—yes, the unglamorous but essential tools of the trade. And basic computer literacy? Non-negotiable. You’ll be managing digital workflows, keeping records in order, and making sure nothing slips through the cracks. This isn’t a role for someone who shies away from hands-on work in a fast-moving office.
Then there’s the people side of things. Because let’s face it, no one thrives in a vacuum. Strong interpersonal skills aren’t just a nice-to-have here—they’re make-or-break. You’ll be collaborating with colleagues, engaging with the public, and representing the institution in ways big and small. If you’re the type who can build relationships without breaking a sweat, who knows how to communicate clearly and professionally (even when things get hectic), you’ll fit right in. And if you don’t? Well, this might not be the gig for you.
So, what’s the bottom line? This is a role that ticks a lot of boxes: solid pay, a low barrier to entry, and a focus on skills that actually matter. It’s for the doers, the adaptable, the ones who want to contribute to something meaningful without getting lost in the shuffle. If that sounds like you, it might just be worth a closer look. If you’re interested in similar roles, check out administration clerk vacancies.
Job Desks:
The successful incumbent will be responsible for a range of key performance areas, primarily focused on the management and preservation of archival collections. This role involves the careful photocopying of archival materials, ensuring that these valuable documents are accurately reproduced for research and reference purposes. Additionally, the incumbent will be tasked with shelving and retrieving archival collections, a critical function that requires meticulous organization and attention to detail. These responsibilities are essential for maintaining the integrity and accessibility of the archival holdings. For other arts and culture vacancies, opportunities may also be available within broader organizational roles.
In addition to managing the physical collections, the incumbent will play a vital role in assisting researchers within the Reading room. This involves providing guidance and support to researchers as they navigate the archival materials, ensuring they have the resources and information they need to conduct their research effectively. The incumbent will also be responsible for handling specific requests from researchers, particularly those seeking information regarding divorce decrees. This requires a thorough understanding of the archival system and the ability to locate and provide relevant documents efficiently.
Furthermore, the incumbent will contribute to the maintenance and improvement of the electronic archival management system. This includes assisting with data clean-up, a task that involves verifying and updating records to ensure the accuracy and completeness of the digital archive. The incumbent’s role in this area is crucial for enhancing the overall functionality and reliability of the electronic management system, thereby supporting the broader goals of archival preservation and accessibility.
How to Apply
The Department of Arts and Culture doesn’t just talk about diversity—it builds it. Priority goes to candidates whose backgrounds help bridge gaps in representation. If you’re applying for the Assistant Archivist role, don’t wait. Postmarked by April 23, 2019, your application must reach the Director of Human Resource Management at Private Bag X897, Pretoria, 0001. Or hand-deliver it to Sechaba House (formerly the VWL Building) at 202 Madiba Street, Pretoria.
Pack your submission with the right materials. The Z83 form, a CV, certified copies of your ID and qualifications—no exceptions. Foreign degrees? Include your SAQA evaluation. Missing anything? Your application goes straight to the rejection pile. No emails, no faxes. Only physical submissions count.
This isn’t an open-ended search. The department reserves the right to leave the position unfilled if the right fit isn’t found. But if it is? Expect a contract, a yearly performance agreement, and a deep dive into your background. Shortlisted candidates face personnel checks, and finalists undergo security vetting. Board memberships and directorships? Full disclosure is mandatory.
Questions? Reach out to Ms N Ngcama, Ms B Manqaba, or Ms P Mulaudzi. Their numbers: 012 441 3430, 3650, or 3716. Act now—this isn’t a waiting game.