Administration Officer Vacancy At Frontier Hospital

The Department of Health are now looking for a suitable candidate to fill in the vacant position of the Administration Officer vacancy at Frontier Hospital. National diploma or degree is not mandatory. As long as you hold a Grade 12 certificate or equivalent with appropriate experience, you are automatically eligible for the position. Read more to find out!

Job Description

The qualified applicant will be placed in Chris Hani District. This job offers a level 7 salary which is an all-inclusive remuneration amounting to R 242 475 up to R 285 630. The Administration Officer vacancy at Frontier Hospital requires all candidates to hold a Grade 12 certificate as the minimum requirement or any other equivalent qualification accompanied by 10 year experience in the relevant field. However, if you hold a national diploma or degree in office administration or public administration, then applicants are only required to have 0 – 2 year experience in administration.

This position required all candidates to have the following knowledge and skills:

  • Knowledge of public administrative processes and systems
  • Knowledge of public service policies, regulations and procedures
  • Good written and verbal communication skills
  • Good interpersonal skills
  • Good computer skills
  • A valid driver’s license. It is not mandatory but will be an added bonus

Once you are qualified for the job, below are some of the duties you will be performing:

  • Be responsible of the provision of registry administrative services such as supervising the record flow correspondence and mail
  • Proper management of routine outgoing and incoming correspondence
  • Tracking of files and routine check in the registry
  • Type documents (draft routine correspondence)
  • Open new volumes or files as well as update through recording on the filing system
  • Keep track of distribution list of general correspondence
  • Constant updating of the filling system
  • Store and retrieve correspondence and institutional data
  • Store master copies of Internal communication and circulars
  • Update and check electronic information or files
  • Archive closed volumes
  • Constant updating of information on computer for the sake of reporting
  • Provide reprographic services and office automation
  • Allocate faxes, telephones, and photocopiers to all users as necessary
  • Handle queries from suppliers and users with regard to application of various operational problems, equipment and render advice
  • Arrange for the upgrading and replacement of telephone infrastructure
  • Process telephone billings
  • Provide transport management service such as allocating vehicles to departmental officials and drivers
  • Supervise the utilisation of drivers
  • Confirm and make vehicle bookings for hospital officials attending conferences, meetings or workshops
  • Investigate abuse, accidents and misuse of official vehicles
  • Control usage of official vehicles
  • Take care of hospital official transport services
  • Monitor physical and human resources
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How to Apply

Applications must be submitted at: at Chris Hani District Office, Ward F HR Office

Candidates may also submit their applications via post to: Human Resource Office, Chris Hani District Office, PO Box 1661, Queenstown 5320

For enquiries, please contact: Ms Nyoka Tel No: 045 807 1110/1101

Your application must include:

  • Z83 application form. Mention the reference number of this post here. ECHEALTH/AO/FH/01/07/2018
  • Certified copy of qualifications, ID documents (certification must not be older than 3 months) as well as proof of citizenship if you are not RSA citizen
  • A recently updated and comprehensive CV indicating 3 referees with their contact numbers and relationship status with you

If you haven’t been contacted in 3 months after the deadline, consider your application to be unsuccessful. Applications submitted after August 17th 2018 will not be accepted.