Introduction
The Department of Defence is currently seeking qualified individuals to fill the Administration Clerk position. This opportunity is based at the Documentation Centre in Pretoria. The department is looking for candidates who possess a Senior Certificate and have a passion for or skills in a clerical environment. This role presents an excellent opportunity for those interested in administrative work within a defence context.
The Administration Clerk position at the Department of Defence is open to all eligible candidates. The department is eager to find individuals who can contribute to their documentation centre. Applicants should have a keen eye for detail and a strong work ethic. The role requires a commitment to maintaining accurate and organized records, which is crucial for the smooth operation of the department.
If the Administration Clerk vacancy at the Department of Defence interests you, consider submitting your application today. This is a chance to join a respected department and contribute to its mission. The department welcomes applications from all qualified individuals. Do not miss out on this opportunity to start or advance your career in administration within the defence sector.
Job Overview
This position offers a competitive opportunity for a skilled administrative professional. When applying, be sure to reference CIMS/21/02 on your application form. The successful candidate will be rewarded with a Level 5 salary, amounting to R 163,563 annually, reflecting the value placed on expertise in this role. Candidates must meet specific educational and experience requirements to qualify. A Grade 12 or Senior Certificate is the minimum academic qualification. Additionally, applicants should demonstrate at least one year of relevant experience in fields such as office management, administrative support, personal assistance, reception, secretarial work, or records management. These foundational skills are essential for success in this position.
While the listed experience is mandatory, additional qualifications in administration can further strengthen a candidate’s profile. Prior formal training or certifications in administrative practices provide a notable advantage. Employers favor applicants who bring both practical experience and structured learning to the role, ensuring they can contribute effectively from day one.
But the role emphasizes hands-on administrative expertise, making prior experience a key differentiator. Whether in managing office operations, supporting leadership teams, or maintaining records, candidates should highlight how their background aligns with the demands of this position. Demonstrating proficiency in these areas will position applicants as strong contenders for the opportunity.
Special required skills and competencies:
The right mix of skills makes all the difference in this role. You’ll need to communicate clearly—both in conversation and on paper—while navigating people with ease. Tackling problems head-on, juggling deadlines, and keeping things running smoothly are non-negotiables. Your ability to manage multiple tasks efficiently and maintain a professional demeanor is crucial. This role demands a unique blend of interpersonal skills and organizational prowess to ensure seamless operations.
Once you’re hired as an Administration Clerk in the Department of Defence, your work won’t just be paperwork. You’ll be the face of Doc C, greeting visitors and clients with professionalism. Handling payments, keeping personnel files up to date, and managing procurement—you’ll be the bridge between internal teams and external suppliers. Your role extends beyond traditional administrative tasks, requiring you to interact with a diverse range of individuals and manage critical operational tasks.
Drafting letters, organizing meetings, and tracking progress through reports means no detail escapes your attention. This isn’t just office work; it’s the backbone of operations. Your meticulous attention to detail and ability to manage multiple responsibilities will ensure that all aspects of the department run smoothly. You will be instrumental in maintaining the efficiency and effectiveness of the department’s administrative functions.
How to Apply
The final opportunity to apply for the Administration Clerk position at the Department of Defence closes on April 26, 2019. All submissions must be mailed directly to the CMIS Division at Private Bag X161, Pretoria, 001. No other submission method—including fax—will be accepted. Timeliness and adherence to this requirement are critical for consideration.
Still, your application will only progress if it includes three essential documents: the completed Z83 form, a curriculum vitae (CV), and original certified copies of your ID and qualifications. Incomplete applications will be disqualified without exception. Precision and completeness are key to advancing in the selection process.
This opportunity is open to all qualified candidates, regardless of employment status. Whether you are unemployed, outside the Public Service, or currently employed by the Defence Department, your credentials will be evaluated fairly. There are no barriers or restrictions—only the requirement to present valid documentation.
Even so, if you wish to withdraw your application, you must do so in writing only. Verbal requests or phone calls will not be accommodated. The process is straightforward, and written communication is the only accepted method for withdrawals.
Shortlisted applicants will undergo personnel suitability checks as part of the evaluation process. These assessments are standard and should come as no surprise. For further details, contact Major S.M.P. Maloka at (012) 355 5116 or WO1 S.A. McMaster at (012) 355 5670. Both officials are available to provide additional guidance.