Introduction
The Personnel Service School in Thaba Tshwane is currently seeking a qualified candidate for the Secretary position. This role is ideal for individuals who possess both the necessary skills and a genuine passion for a secretarial career. The hiring department emphasizes the importance of attention to detail, organizational proficiency, and a commitment to supporting administrative operations effectively. Applicants are encouraged to highlight relevant experience and a proactive approach to administrative tasks in their applications.
Candidates applying for this Secretary vacancy should demonstrate a strong understanding of secretarial duties, including document management, communication coordination, and record-keeping. The school values individuals who can adapt to dynamic environments while maintaining professionalism and confidentiality. Those with prior experience in educational or administrative settings may have a competitive edge, as the role requires seamless integration into the school’s daily functions.
To ensure proper processing of applications, all interested parties must include the reference number 11/19 in their application form. This reference is critical for identifying the specific position and streamlining the review process. Applicants are advised to double-check this detail before submission. The hiring department will review all qualified candidates based on the criteria outlined and contact successful applicants for further steps in the selection process.
Job Description
Landing this position comes with a level 5 salary package—R 163,563 per year. The Department of Defence isn’t asking for the moon; candidates just need a Grade 12 or Senior certificate to qualify (though typing helps—or really, any qualification that shows you can handle the work).
Here’s what they’re really looking for in a candidate: solid computer skills (no, you don’t need to be a tech wizard, but you should know your way around), excellent English—both spoken and written. You’ll need to juggle multiple tasks without breaking a sweat, handle calls professionally, and get along with all kinds of people. Resourcefulness and adaptability are non-negotiable in this fast-paced environment. They need someone who’s reliable, discreet, and tactful—with great communication skills and time management to boot. Oh, and showing up on time, looking professional, and being dependable? That’s table stakes.
So, what exactly would you be doing day-to-day as the Secretary at Personnel Service School in Thaba Tshwane? Your main gig? Providing top-notch secretarial support to the commandant—think minute-taking at all those important meetings (and yes, someone’s got to capture all those decisions). You’ll be typing everything from memos to reports to letters (prepare for your keyboard to get a serious workout). Managing the commandant’s diary, control files, and correspondence will fall squarely on your shoulders. Answering phones and taking messages? That’s you. Handling entry authorizations, greeting visitors, and serving refreshments when needed—all part of the package. You’ll also be arranging appointments, meetings, flights, accommodation, and transport (basically, making sure the commandant’s schedule runs like clockwork). And when the need arises, stepping up as the go-to secretary. Deadlines? You’ll make sure agendas and minutes hit the commandant’s desk on time. Plus, you’ll be handling travel and substance allowances (keeping everything above board, of course). Constantly reminding the commandant about appointments and document submissions? That’s you keeping things running smoothly. Oh, and maintaining a tidy office with updated inventory? Making sure faulty equipment gets the attention it needs? And routing, registering, receiving, and filing all correspondence (minutes, agendas, you name it)? Yep, that’s part of your world too.
How to Apply
Send applications by March 15, 2019, to the Department of Defence, Personnel Service School, Private Bag X1024, Thaba Tshwane, 0143. Alternatively, hand-deliver to 7 Andries Pretorius Street, Thaba Tshwane, Pretoria. Applications missing these documents will be rejected: A Z83 application form A CV detailing your training, qualifications, experience, knowledge, and competencies Original certified copy of your ID and all qualifications If you don’t receive a response within three months after the deadline, consider your application unsuccessful.
For questions about the Secretary vacancy at Personnel Service School in Thaba Tshwane, contact Commander T.C. Mhlongo at (012) 674 4695 or Lieutenant Commander M.E. Munyai at (012) 674 4767.