Senior Secretary Vacancy At Department of Defence

If you have a passion for or experience in secretarial work then this Senior Secretary vacancy at Department of Defence might be your ideal career opportunity. The vacant position is available within the Finance Management division and you will be working for the Financial Service Chief Directorate (Directorate: Finance Support Service). Please quote the relevant reference number, CFO 19/1/9, within your application form should you be interested!


The successful incumbent will be placed in Pretoria. This position offers an attractive level 5 salary which amounts to R 163 563 per annum. In order to be qualified for the job, you must meet the minimum educational requirement which is a Grade 12 certificate with computer certificate. Having exposure to general secretarial duties is also required.  Should you hold a Grade 12 certificate with Commercial subjects then it would serve as an added advantage.

The special skills and competencies needed for the Senior Secretary vacancy at Department of Defence are as follows:

  • Computer literate as in Word, PowerPoint and Excel
  • Good telephone etiquette
  • Ability to multitask and work under pressure
  • Good interpersonal and time management skills
  • Reliable, presentable and punctual

Once you are quailed for the position, below are some of the key performance areas you will be involved in:

  • Be responsible for rendering efficient and effective secretarial services to the Director
  • Be responsible for taking minute in Director’s meetings
  • Be responsible for typing of variety of documents, such as memos, agendas, reports and letters
  • Be responsible for maintaining and handling the Director’s diaries, control files, correspondence, processing telephone calls and taking messages
  • Be responsible for arranging entry authorisations, serving refreshments and receiving visitors
  • Be responsible for arranging appointments, meetings, accommodation, flights and transport
  • Be responsible for acting as secretary when required
  • Be responsible for ensuring the director receiving agendas and minutes on time
  • Be responsible for updating and storing the directorate’s personal information
  • Be responsible for reminding the director of the scheduled meetings and appointments as well as submission of documents
  • Be responsible for ensuring the office is tidy and inventory is updated and maintained
  • Be responsible for making sure the malfunctioning and faulty equipment in the office are reported
  • Be responsible for registering, receiving, routing and filing correspondence accordingly, such as minutes and agendas
  • Be responsible for procurement of office requirements in the director’s office
Read also:  George Regional and Swartland Hospital Vacancies: Admin Clerk


How to Apply

Applications for this position must be directed no later than February 22, 2019 by post to: Financial Management Division, DFSS, Career Management Section, Private Bag X 137, Pretoria, 0001

Alternatively, you can also forward it by hand delivering it to: Department of Defence, Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box 5 at Reception

Make sure your application contains the following materials:

  • Z83 application form
  • Certified copies of ID, qualifications and driver’s license if any
  • A CV

If you wish to withdraw your application for the Senior Secretary vacancy at Department of Defence, please have it done in writing.

Should you need further information, please refer to: Ms M.P. Molefe Tel No: (012) 392 2558