PwC: Secretarial Assistant in Bloemfontein

Recruiter/Employer: PwC South Africa

At PwC South Africa, we believe that challenges are better solved together. We are a diverse, global community of solvers – an unexpected mix of people that come together to build trust in society and solve important problems. Our workplace encourages you to lead with your heart and values, where your unique skills are developed and put to work in unexpected and exciting ways, superpowered by technology. As a Company Secretarial Assistant at PwC South Africa, you’ll be part of a dynamic team providing company secretarial services to our clients. Join us and be a key player in addressing critical challenges in a supportive and collaborative environment.

Mission and Values:

At PwC South Africa, the mission is to contribute to the development of a society that is trustworthy and solves significant challenges. The firm emphasizes a commitment to integrity, excellence, and teamwork. PwC believes in the power of collaboration, innovation, and technology to address complex issues and deliver high-quality solutions.

Global Community:

PwC fosters a diverse and global community of professionals, recognizing that different perspectives and backgrounds enhance the ability to solve problems creatively. The company values the unique skills of each team member and encourages them to lead with their hearts and values.

Hybrid Workplace:

The company embraces a hybrid workplace model, acknowledging the benefits of both remote work and in-office collaboration. This approach allows employees to enjoy flexibility in their work arrangements, contributing to a balanced and productive work environment.

Technology Integration:

PwC is known for leveraging technology to superpower its solutions. The integration of advanced technologies allows employees to work in unexpected and exciting ways, staying at the forefront of industry trends and innovations.

Company Secretarial Services:

In South Africa, PwC offers specialized services in company secretarial matters. The Company Secretarial Assistant role involves providing expert support in the maintenance of close corporations, registration of companies, conversion and/or deregistration of entities, and various other tasks related to corporate governance.

Career Development:

PwC South Africa is committed to the career development of its employees. The company provides opportunities for skill enhancement, continuous learning, and professional growth. Employees are encouraged to explore their unique skills and apply them in innovative ways to contribute to the company’s success.

Qualifications and Certifications:

While the Company Secretarial Assistant position does not require prior experience, candidates studying towards the CGISA qualification or a similar qualification focusing on Company Law and Accounting are at an advantage. PwC values individuals who are dedicated to expanding their knowledge and expertise in the field.

Work Environment:

The work environment at PwC South Africa is dynamic and collaborative. The company values open communication, attention to detail, and independence within a team setting. The responsibilities of the Company Secretarial Assistant role encompass various tasks, requiring individuals to be organized, detail-oriented, and capable of working both independently and as part of a team.

Job Positions/Locations/Ref Numbers: Company Secretarial Assistant

• Location: Stellenbosch, Western Cape, South Africa
• Job Type: Full-time, Hybrid
• Associate Level
• Industry: Business Consulting and Services
• Reference Number: Provided by the employer
• Number of Employees: 1,001-5,000

The role of a Company Secretarial Assistant at PwC South Africa is a pivotal position within the company’s framework, contributing to the efficient functioning of corporate governance and regulatory compliance. As a member of the team, the Company Secretarial Assistant plays a crucial role in providing high-quality company secretarial services to PwC’s clients. Below are key aspects that provide a deeper understanding of the responsibilities, qualifications, and skills associated with this role:

1. Responsibilities of the Role:

The Company Secretarial Assistant is entrusted with various tasks related to company secretarial functions. These responsibilities include, but are not limited to:

• Maintenance of Close Corporations: Overseeing the ongoing compliance and administrative aspects of close corporations.
• Registration of Companies: Handling the registration process for new companies, ensuring adherence to legal and regulatory requirements.
• Conversion and/or Deregistration: Managing processes related to the conversion or deregistration of close corporations and/or companies as needed.
• Appointing and Resigning Officials: Facilitating the appointment and resignation processes for Directors, Members, Auditors, Accounting Officers, and Public Officers.
• Share Transactions: Managing the allotment, transfer, and buyback of shares.
• Preparation of Resolutions and Minutes: Drafting special resolutions, preparing meeting minutes, and issuing notices as required.
• Annual Returns: Ensuring the timely submission of annual returns in accordance with legal obligations.
• Documentation Management: Filing and following up on outstanding documentation, updating statutory records, and liaising with clients and relevant regulatory bodies.
• Trust Administration: Basic administration tasks related to trusts.
• Financial Tasks: Issuing fees, following up on debtors, and preparing factual findings reports.
• General Administrative Tasks: Assisting with various administrative duties to support the smooth functioning of the secretarial processes.

2. Qualifications/Certifications:

While prior experience is not a prerequisite, candidates studying towards the CGISA (Chartered Governance Institute of Southern Africa) qualification or a similar qualification with a focus on Company Law and Accounting are preferred. This emphasizes the company’s commitment to supporting continuous learning and professional development.

3. Skills and Competencies:

The Company Secretarial Assistant is expected to possess a range of skills to excel in their role:

• Communication Skills: Excellent verbal and written communication skills are crucial for effective interaction with clients, team members, and regulatory bodies.
• Detail-Oriented: Attention to detail is essential to ensure accuracy in documentation and compliance-related activities.
• Organizational Skills: The role involves managing multiple tasks simultaneously, requiring strong organizational abilities.
• Independence and Teamwork: The ability to work independently and collaboratively within a team is necessary for success in this role.
• Computer Literacy: Proficiency in basic computer applications such as MS Word, MS Excel, and other relevant tools is required. Experience with Greatsoft could be advantageous.

4. Language Requirements:

Fluency in both English and Afrikaans is a mandatory requirement, underlining the importance of effective communication in a bilingual environment.

5. Work Environment:

The Company Secretarial Assistant operates in a dynamic and collaborative work environment where individual contributions are valued, and teamwork is encouraged. The hybrid workplace model offers flexibility, allowing employees to balance remote work with in-office collaboration.

6. Commitment to Overtime:

Applicants should be prepared to work overtime when required, demonstrating a commitment to fulfilling responsibilities and meeting client needs.

Benefits:

• Hybrid Workplace: Enjoy the flexibility of a hybrid workplace, combining the benefits of working remotely and in the office.
• Career Development: Your unique skills will be developed and put to work in unexpected and exciting ways, providing opportunities for growth.
• Global Community: Join a diverse, global community of solvers where collaboration is valued, and important problems are solved together.
• Technology-Driven: Leverage technology to enhance your work and contribute to solving challenges in innovative ways.

Eligibility:

To be eligible for the Company Secretarial Assistant position at PwC South Africa, candidates should meet the following criteria:

• Language Skills: Fluent in English and Afrikaans.
• Qualifications/Certifications: Advantageous to be studying towards the CGISA (Chartered Governance Institute of Southern Africa) qualification or a similar qualification focusing on Company Law and Accounting.
• Availability: Must be prepared to work overtime if required.

Requirements:

• Experience: Not necessary, but any relevant experience would be advantageous.
• Skill Sets:
  • Excellent verbal and written communication skills.
  • Detail-oriented, accurate, organized, and able to work independently within a team environment.
  • Basic typing, sound computer literacy (MS Word, MS Excel, etc.), and administration skills (experience with Greatsoft could be advantageous).
  • Good client liaison skills.
  • Ability to deliver fully completed assignments, keeping the Line Manager and clients updated as appropriate.

Responsibilities of Role:

The Company Secretarial Assistant will be responsible for various company secretarial tasks, including but not limited to:

• Maintenance of Close Corporations
• Registration of Companies
• Conversion and/or Deregistration of Close Corporations and/or Companies
• Appointing and resigning Directors/Members, Auditors/Accounting Officers, and Public Officers
• Allotment, transfer, and buyback of shares
• Preparation of special resolutions
• Preparation of minutes and notices
• Submission of annual returns
• Filing and following up on outstanding documentation
• Updating of statutory records
• Liaising with clients/CIPC
• Basic Trust administration
• Issuing fees and following up on debtors
• Prepare factual findings reports
• General administrative tasks

How to Apply:

Interested candidates are invited to apply through our platform. Please submit your resume, cover letter, and any relevant qualifications or certifications. Additionally, include a brief statement highlighting your motivation for applying for the Company Secretarial Assistant position at PwC South Africa.

Closing Date:

The deadline for application submission is not available.

Official Contact:

For further inquiries or information, please visit our official website https://www.pwc.co.za/ for more details about our organization and the application process.

Join PwC South Africa and be a part of a team that values collaboration, innovation, and the opportunity to make a meaningful impact. We look forward to welcoming passionate and dedicated individuals to our dynamic workplace.