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HWSETA: Registry Administrator in Johannesburg

Website HWSETA

Job Posting: Registry Administrator

Recruiter/Employer: HWSETA

Health and Welfare Sector Education and Training Authority (HWSETA) is a leading institution located in Johannesburg Eastern Suburbs, Gauteng, South Africa. Established with a commitment to enhancing education and training in the health and welfare sector, HWSETA plays a pivotal role in shaping professionals for critical roles in these fields. With a workforce of over 100 dedicated individuals, HWSETA is at the forefront of Education Administration Programs, ensuring the development of skilled and knowledgeable professionals in the health and welfare sectors.

Mission and Vision: HWSETA is driven by a mission to contribute to the improvement of healthcare and welfare services by providing quality education and training programs. The vision of the organization is to be a catalyst for the development of a highly skilled and competent workforce, capable of addressing the evolving needs of the health and welfare sectors.

Core Values:

  1. Excellence: HWSETA is committed to delivering education and training programs that meet or exceed industry standards, ensuring the excellence of professionals entering the health and welfare sectors.
  2. Innovation: The institution embraces innovation in curriculum design, teaching methodologies, and the use of technology to stay at the forefront of advancements in healthcare and welfare services.
  3. Inclusivity: HWSETA values diversity and inclusivity, creating an environment that fosters equal opportunities for all individuals, regardless of their background or experiences.
  4. Collaboration: Building strong partnerships with industry stakeholders, educational institutions, and the community is a cornerstone of HWSETA’s approach, ensuring a collaborative effort to address the challenges and opportunities in the health and welfare sectors.

Company Culture: HWSETA prides itself on maintaining a positive, inclusive, and dynamic work culture. Employees are encouraged to contribute their unique perspectives and talents, fostering a collaborative atmosphere that supports both personal and professional growth. The organization is dedicated to providing a work environment where innovation is encouraged, and employees are empowered to make meaningful contributions to the education and training landscape.

Education Administration Programs: As a key player in Education Administration Programs, HWSETA offers a range of courses and training initiatives designed to equip individuals with the skills and knowledge necessary for success in healthcare and welfare roles. The institution continually updates its programs to align with industry standards, ensuring that graduates are well-prepared for the demands of their professions.

Equal Opportunity Employer: HWSETA is an AA/EE (Affirmative Action/Equal Employment Opportunity) employer, reflecting its commitment to providing equal opportunities for all individuals. The organization values diversity and believes that a diverse workforce contributes to a rich and vibrant work environment.

Job Position: Registry Administrator

  • Location: Bedfordview, Johannesburg Eastern Suburbs, Gauteng, South Africa
  • Workplace Type: On-site
  • Employment Type: Full-time
  • Experience Level: Mid-Senior level
  • Company Size: 51-200 employees

A Registry Administrator plays a crucial role in managing and maintaining an organization’s records and information. This profession is essential for ensuring that an organization’s data, documents, and files are organized, accessible, and secure. Here’s a detailed overview of the responsibilities, skills, and qualifications typically associated with the role of a Registry Administrator:

**1. Responsibilities:

  • Record Management: Registry Administrators are responsible for overseeing the creation, organization, and maintenance of records within an organization. This includes both physical documents and digital files.
  • Filing Systems: They develop and implement efficient filing systems to ensure that information is easily retrievable when needed. This may involve creating and updating filing plans.
  • Access Control: Ensuring strict and regulated access to records is a key responsibility. This involves implementing security measures to safeguard sensitive information.
  • Communication: Coordinating the flow of information between different departments, locations, or external stakeholders. This may include sorting and distributing mail or applications.
  • Office Administration: Registry Administrators often handle various administrative tasks, such as managing office supplies, coordinating purchases, and ensuring the smooth operation of the office.

2. Skills:

  • Communication: Strong verbal and written communication skills are essential for effectively interacting with colleagues, managers, and external stakeholders.
  • Organizational Skills: Registry Administrators must be highly organized to manage large volumes of information efficiently.
  • Attention to Detail: Given the importance of accurate record-keeping, attention to detail is critical to prevent errors and ensure data integrity.
  • Technical Proficiency: Familiarity with record management systems, databases, and office software is often required.
  • Problem-Solving: The ability to identify and resolve issues related to record management and information flow.
  • Stakeholder Relations: Building positive relationships with colleagues, managers, and external partners is important for effective communication and collaboration.

3. Qualifications:

  • Educational Background: A minimum requirement is often a Matric/Grade 12. Additional qualifications in Archives and Records Management or Office Administration are beneficial.
  • Bachelor’s Degree: In some cases, organizations may prefer candidates with a Bachelor’s degree in Business Administration or a related field.
  • Experience: Several years of relevant work experience, typically around 3 years, is often required.

4. Career Progression:

  • Registry Administrators may advance to supervisory or managerial roles within the records or administrative departments.
  • Professional development opportunities, such as obtaining certifications in records management, can enhance career prospects.

5. Industry Impact:

  • Registry Administrators contribute significantly to an organization’s efficiency by ensuring that information is well-organized, accessible, and secure.
  • Accurate record-keeping is crucial for compliance with regulations and standards in various industries.

In summary, the Registry Administrator profession is vital for the effective management of information within an organization. Individuals in this role play a key part in maintaining order, facilitating communication, and ensuring the security and accessibility of valuable records.

Benefits:

  • Competitive annual salary ranging from R199,509 to R252,017.
  • Opportunities for professional development and growth within the organization.
  • Inclusive and diverse work environment.
  • Health and wellness programs.
  • Comprehensive training support.
  • Stakeholder engagement opportunities.

Eligibility:

Minimum Requirements:

  • Matric/Grade 12.
  • Higher Certificate in Archives and Records, Management, or Office Administration.
  • Bachelor’s degree in Business Administration (Preferable).

Minimum Experience:

  • 3 years of related work experience.

Requirements:

The successful candidate will be responsible for:

  1. Record Management:
    • Maintain and improve record management systems.
    • Ensure strict, regulated, and secure access to records.
    • Communicate up-to-date filing plans to managers within HWSETA.
  2. Communication and Coordination:
    • Facilitate record management between Head Office, Provinces, and off-site storage facilities.
    • Sort and distribute paper-based applications and mail between Provinces and Head Office.
    • Coordinate the purchasing of stationary and monitor its use, ensuring timely resupply when necessary.
  3. Office Administration and Document Management:
    • Handle filing and document management efficiently.
    • Provide general office administration and coordination support.
  4. Training Support:
    • Assist in the coordination and support of training programs.
  5. Stakeholder Relations:
    • Cultivate positive relationships with stakeholders.

How to Apply:

Interested candidates who meet the minimum requirements are invited to apply by submitting the following documents:

  1. Updated CV.
  2. Cover letter highlighting relevant experience and qualifications.
  3. Copies of educational certificates.

Applications should be sent to LinkedIn with the subject line “Registry Administrator Application – [Your Full Name]”. Please ensure that all documents are submitted in PDF format.

Closing Date: The deadline for application submissions is not available.

Official Contact:

For inquiries or additional information, please contact:

Human Resources Department

Email: hwseta@hwseta.org.za

Phone: 011 607 6900

Address: 17 Bradford Road, Bedfordview, Johannesburg, 2047

Visit our official website http://www.hwseta.org.za/ for more details about HWSETA.

HWSETA is an equal opportunity employer and reserves the right not to fill any advertised positions. We encourage applications from candidates of all backgrounds and experiences.

To apply for this job please visit www.linkedin.com.