In the DPSA Circular 45 of 2022 document, The Department of Public Works opens some job vacancies at the entry-level. One of them is the Receptionist.
This department always tries to treat every candidate equally. So, people with disabilities are welcome to apply for this position. As a receptionist, the successful candidate will receive R151.884 per annum as a salary. The placement will be in Pretoria.
Requirements of Receptionist Post at DPSA Circular 45 of 2022
There are some requirements for all candidates to fulfill. They are described below:
- The candidate must be a Senior Certificate or Grade 12.
- Can adapt fast and work based on the schedule by office requirements.
- Have appropriate knowledge of Departmental Policies and Regulations. Such as government legislation, the Minimum Information Security Standards Act, and general functions of office administration.
- Have basic skills of communication.
- Have basic skills in computer literacy, basic numeracy, and correspondence.
- Good interpersonal relationships and organizational skills.
- Have good basic financial management skills.
- Have a professional demeanor, presentable, and be resourceful.
- Creative, able to work under stressful conditions, and have initiative.
- Able to communicate at all levels and with people from many backgrounds.
- People-oriented, trustworthy, hard-working, and have self-motivation in doing something better.
- Assertive, able to work independently or with a little supervision.
Duties and Responsibility
Becoming a receptionist in a government office means being ready for lists of tasks and responsibilities. There are some of them.
- Do reception services to the Office of the Minister
- Receive telephone and electronic calls and messages. Then direct them to the right division.
- Liaise with managers and related stakeholders, also with clients as directed.
- Receive visitors and engaged them.
- Keep a guest book for every day’s visitors.
- Ensure the cleanliness of the reception area
- Control the access to the Office of the Minister and support the security profile of the office.
- Provide and arrange refreshments for clients and visitors as directed.
- Receive the flow of information and documents in the office. Then administer those documents as directed.
- Provide general administration and support services to the Office of the Minister.
- Prepare documents and distribute them as directed.
- Answer questions and calls related to the office.
- Store and trace every document and file. Both electronically and manually.
- Provide the procurement process of stationery, office supply, and office equipment.
- Assist in the processing of claims for accommodation and transportation on official travels.
- Assist with the administration of leave for the staff in the Office of the Minister.
- Arrange meetings and prepare documentation for the meetings. Also, assist in organizing logistics for it.
- Manage general secretarial services in the office.
- Execute every claim of accommodation, rental cars, and transportation of official travel.
- Manage the effective flow of pieces of information and documents.
- Receive submissions and direct them to relevant managers within the Office of the Minister.
- Ensure the management and safekeeping of documentation.
- Respond to all inquiries received from internal and external stakeholders.
- Draft the documents as required.
How to Apply
If you can meet the requirements and can provide the tasks and duties, then prepare your application as soon as possible.
The Department of Public Works Vacancies approved only the Z83 application form. Make sure you use that form and sign it when submitted.
The unsigned application form is considered a failure and your application will be disqualified.
The Department of Public Works will close this opportunity on December 19th, 2022 at 16.00. Make sure you complete every single document before submitting it.
You shall prepare your latest CV, but all recommendations and certificates are not needed until you pass the selections.
The department will communicate the next step in case your application is successful and short-listed. You must complete all requirements before the closing date.
Only short-listed candidates will go on for the interview. If you do not receive any response until thirty days after the close date, please consider that your application is unsuccessful.
For more information about the Receptionist Post at the Department of Public Works Vacancies, please contact Mr. SC Zaba at (012) 4061544.
You can send your application to The Director-General, Department of Public Works, Private Bag X65, Pretoria, 0001, or CGO Building, Cnr Bosman and Madiba. Direct it (for attention) to Ms. NP Mudau.