Are you graduates looking for job opportunities? There’s an opportunity as Department of Military Veterans Administrative Assistant. Check out for more details on the opportunities in this post.
The Department of Military Veterans is an employer that takes equal opportunity action as their office commitment. For the candidates that can promote this representativity will get the preference of the employer in the application process.
Furthermore, it means that people with disabilities will get the same opportunity to join this vacancy. Grab this chance to be the Department of Military Veterans Administrative Assistant.
Job Description
Job Title: Department of Military Veterans Administrative Assistant
Recruiter: The Department of Military Veterans
Reference Number: DMV2022/05-04
Salary: R211 713 – R249 378 per annum (Level 06), plus benefits
Location: Directorate of Information Communication and Technology at Pretoria
Duties
There are duties of the Department of Military Veterans Administrative Assistant that you need to know. This will help you to decide whether the job is within your expertise.
For example, when you see the list of duties then you realize that some of them are not in line with your previous experience. You can then decide to look for other opportunities that fit you better.
That is to say, the information about Department of Military Veterans Administrative Assistant below will be really helpful for you:
- Provide secretariat support services.
- Type documents.
- Take minutes during meetings.
- Compile and distribute agendas and minutes.
- Circulate and collect attendance registers during meetings.
- Receive and reroute incoming calls.
- Record and relate massages.
- Operate and ensure that office equipment is in good working order.
- Coordinate and schedule meetings.
- Coordinate the provision of refreshments and water during meetings.
- Follow-up with the supervisor regarding scheduled meetings and appointments.
- Manage the cancellation and rescheduling of appointments.
- Provide records management and filing services.
- Ensure the effective flow of information to and from the office.
- Receive and register incoming correspondence.
- File and safely keep documents in line with the file plan and other relevant regulations and practice.
- Register and distribute outgoing correspondence.
- Maintain the confidentiality of documents.
- Receive clients and visitors.
- Provide refreshments to clients and visitors where necessary.
- Respond to general enquiries of visitors.
- Manage the tidiness of the office.
- Provide administrative and logistical support services.
- Order stationary for the office.
- Serve as a chief user clerk and coordinate the procurement of Office supplies, computer consumables and stationery for the office.
- Check invoices for correctness and certify them for payment.
- Coordinate the payment of invoices.
- Make bookings for venues, accommodation and manage travel arrangements.
- Ensure the processing of S&T and overtime.
- Collate and compile reports and any other information as requested.
- Obtain the necessary signatures on documents.
- Scrutinize documents to determine actions.
- Manage the leave register and the submission of leave forms for the office.
- Monitor budget spending for the office in order to note under and over utilization.
- Collect and coordinate all documents that relate to the budget and funding requirements.
Eligibility and Requirements
Additionally to information above, there are requirements for the applicants right below:
- A Senior Certificate and a diploma or Degree in Office Management, Public Administration or equivalent qualification.
- One to three years’ experience at clerical or senior clerical level or as an intern in a relevant office.
- Knowledge of Relevant legislation, policies, prescripts and procedures.
- Information Management and Basic financial /budget management.
- Basic knowledge of MS office programs.
- Operating switchboard equipment.
Furthermore, the applicants should also have the skills in the list below:
- Computer.
- Interpersonal relations.
- Telephone etiquette.
- Customer relations.
- Office management.
- Organizational.
- Communication.
Moreover some personal attributes below are also in need:
- Interpersonal relations.
- Integrity.
- Courteousness.
- Responsive.
- Credibility.
- Commitment.
- Loyalty.
Application
For the application process of the Department of Military Veterans Administrative Assistant, you need to prepare:
- New Z83 Form. You can get it from any Public Service Department or on the internet at http://www.dmv.gov.za/documents/Z83.pdf.
- Comprehensive CV with contactable referees (telephone numbers and email addresses must be indicated).
- Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence to his/her application.
- Foreign qualifications must be accompanied by an evaluation certificate from SAQA.
- Successful candidates will be appointed on a probation period of twelve (12) months.
You can then forward those documents, with the correct reference number to:
The Department of Military Veterans, Private Bag X943, Pretoria, 0001 or hand delivered at Department of Military Veterans corner 328 Festival & Arcadia Streets, Hatfield, Pretoria, 0001.
Contact
Any additional questions about the vacancy should go to Ms. Dineo Masemola Tel No: (012) 765 9454.
Closing Date
The opportunity to apply for the Department of Military Veterans Administrative Assistant vacancy will end on 17 June 2022 at 15h30.
If you do not get any news from them within 3 months after the closing date, then your application must not be successful.
Then, we hope you win this opportunity and be successful in your career. Good luck!